Booker concierge

Find the hotel that makes the event feel inevitable.

Shape event demand, compare polished hotel venues, and carry RFQs into quote, contract, and booking.

Elegant hotel dining room prepared for a private event
Next actionShape the brief
PipelineShortlist to booking
WorkspaceEvent collaborators

Workspace overview

A focused pipeline from event idea to signed booking.

Your Booker workspace is the starting point for personal and organization event demand. It should help you move from a fuzzy event idea to a qualified RFQ without touching the internal dev console.

Profile contextPersonal + Org

Personal and organization booking contexts stay connected but permissioned.

Active RFQ limit5

Default cap remains configurable by Artemis admins.

RFQ designGuided

AI suggestions are editable before anything reaches a provider.

Plan

Event brief pipeline

Shape the event before the marketplace starts matching properties.

  • Event type, location, dates, guest count
  • Budget or confirmed unknown
  • Room block, F&B, A/V, accessibility

Discover

Venue discovery

Use budget, capacity, dates, and style to narrow the venue set.

  • Direct search for known constraints
  • AI-assisted refinement for open-ended needs
  • Venue shortlist and comparison

Book

RFQ to booking

Move from qualified request to response, quote, booking, and document tracking.

  • RFQ status and active cap
  • Quote comparison and acceptance
  • Payment milestones and signed contract tasks

Event command desk

Booker event pipeline

Active RFQs3 of 5

Configurable platform cap

Brief

Event type, dates, guest count, budget, room block, and must-haves are captured.

Search

Budget, capacity, geography, and date fit narrow the venue set before RFQs go out.

Shortlist

Organizer and collaborators compare tagged properties before provider outreach.

RFQs

Submitted venue requests count toward the active RFQ cap until booker action or expiry.

Quotes

Structured provider quotes are compared by line item, expiration, and contract value.

Booking

Accepted quote moves into signed contract, payment tracking, and commission records.

RFQs

Leadership retreat

3 provider requests active
Market
Southern California
Guests
120 guests
Budget
$75K target
Date fit
Flexible dates
Next actionAnswer two venue-specific RFQ questions

Search

Private wedding weekend

8 venues match capacity
Market
New England
Guests
180 guests
Budget
$45K ceiling
Date fit
Exact weekend
Next actionConfirm budget fit before shortlist
Workspace ready. Choose a role path or continue a saved marketplace flow.

Booker path

Event to RFQ

Capture the event, find viable venues, build the shortlist, and submit the RFQ.

EventNot savedNext
Search results0Next
Shortlist0Next
RFQNoneNext
Notifications0Next
  1. Now
    ProfileNeeded before event intake
  2. Next
    Event briefDates, guests, budget, needs
  3. Next
    Venue searchSearch or refresh published venues
  4. Next
    Shortlist0 venues
  5. Next
    RFQCreate after a venue is available

Workflow movement

Notification and realtime readiness

Artemis records notification intents as durable workflow facts. Live email stays disabled by default, and realtime upgrades fall back to polling when the Realtime service is unavailable.

Queued0

Intent records waiting for in-app or controlled delivery.

Suppressed0

Expected when live SendGrid delivery is disabled.

Failed0

Failures remain visible for admin review before replay or retry.

Realtime fallbackpolling

Polling is the safe default until a channel token is available.

Latest intentNo intents loaded

Refresh bookers notifications to inspect current workflow state.

Privacy postureMetadata first

The UI shows intent type, status, recipient, and workflow IDs. Sensitive message text, contracts, invoices, and raw AI conversations stay out of analytics and summary cards.

Signup

Booker profile

Start with the personal booker record. Organization setup unlocks after this profile exists.

Organization

Create and invite

Create the organization after the owner profile is saved, then invite planners into the workspace.

Organization accessNo organization yet

Organization owners and admins manage the organization account. Event Organizer, Collaborator, and Event Viewer are separate roles; event roles control this event.

Event intake

Event brief and RFQ

Event contextPersonal event

Personal events use the booker profile and can still invite account-based collaborators.

personal ready
Event OrganizerOwns the event pipeline for a personal or organization-backed event.
  • Submit RFQs
  • Message providers
  • Accept quotes
  • See financials
  • Invite collaborators

Final quote acceptance authority stays here.

CollaboratorCan help run the event with a full Artemis account.
  • Submit RFQs
  • Message providers
  • See financials
  • Prepare quote review

Cannot accept quotes or remove organizer authority.

Event ViewerCan participate in venue feedback without operational authority.
  • View tagged venues
  • Share feedback
  • Read shared updates

No financials, provider controls, RFQ submission, or quote acceptance.

Invite ruleFull Artemis account required

Event collaborators are invited by booker profile ID after they create an account. Artemis does not use unauthenticated magic links for event access.

Create an event to start the organizer roster.

Viewer notes are scoped to tagged venues and shared back to organizers and collaborators.

RFQ lifecycleReady for RFQ design
not started
RFQRFQ Not created

Create from the event brief and shortlist

QuoteQuote Waiting

Provider response not created yet

BookingBooking Not created

Created after quote acceptance

PaymentPayment Not tracked

Artemis tracks deposits and invoices only

CommissionCommission Not calculated

Created from signed contract value

Active RFQ capacity0 of 5 active RFQ slots used

5 slots available. RFQs stop counting when withdrawn, declined, expired, cancelled, or converted through quote acceptance.

Quote decision pathWaiting on a submitted quote

Providers can draft flexible line items first; bookers see the same totals once submitted.

No venues shortlisted for this event yet.

Shared RFQ channel is ready when messages begin.

Financials

Quote, booking, payments, and commission

Organizer-only quote authority
Quote totalNot quoted

Commissionable $42,000.00 ยท excluded $3,000.00

Booking handoffWaiting on accepted quote

Artemis tracks uploaded contracts, invoices, deposits, and commission records without collecting funds in MVP.

Quote line items will show cost type, description, amount, and commissionability.

Browse

Direct venue search

Search results will appear here after venue discovery runs.

Published

Published venues

Approved venues will appear here after publication.